This course covers the financial aspects of Dynamics 365: configure and use essential financial components, accounts payable, accounts receivable, collections, budgeting, fixed assets, and additional functionality.
After completing this course students will be able to:
Module 1: Financial Management
In this module you will learn some of benefits of financial management of Dynamics 365 for Finance and Operations.
Lessons
Module 2: Configure Currencies
One of the first steps of implementing financial management in Dynamics 365 is currency setup. Currency setup is a required step in the configuration of the system and is used to record financial transactions.
Lessons
Module 3: Create Fiscal Calendars, Years and Periods
Before posting transactions, a new fiscal year must be divided into periods. Transactions cannot post unless a period is created for the posting date and shared across multiple legal entities. This supports multiple fiscal calendars for each legal entity. The fiscal year in Finance and Operations can be set to any length and divided into any number of periods.
Lessons
Module 4: Configure Chart of Accounts
A chart of accounts is a set of main accounts in Finance and Operations that captures financial information upon posting a journal. Each account is assigned an account number as a unique identifier.
Lessons
Identify the required components for the chart of accounts.
Module 5: Configure Ledger and Journals
A journal is a worksheet that you can use before you manually enter postings into the system. When you set them up correctly, journals allow you to quickly and efficiently manage posting. To use a journal, you must have a journal name, and should complete the configuration of the ledger, journal, and posting of the General ledger module. By using the General ledger journal directly or via the General ledger processing workspace, you can perform daily activities as someone who is assigned proper security role to access the General ledger. A journal name gives financial leaders the capability to control data entry validation and restrict posting of a journal name for users differently.
Lessons
Understand different types of journals and their setup.
Module 6: Configure Cash and Bank Management
Organizations use the Cash and bank management module to create and maintain bank accounts. The Bank account table contains a record for each bank account. Each record contains bank account information, such as the following: – Registration number and account number – Address – Other contact information – Currency – Check setup – Main account for posting Finance and Operations uses this information to process all bank transactions, such as payments and deposits.
Lessons
Create and configure banks.
Module 7: Use Cash and Bank Management
This module covers the main procedures in the Cash and bank management module. You learn how to work with cash and bank management workspaces such as Bank management and Cash overviews. You also learn about the processes and procedures for cash and bank management, like how to make deposits and cancel payments. Finance and Operations provides functionality to manage check payments, as well as procedures for resolving situations with checks. You can delete, refund, and void checks, in addition to generating and issuing checks. Because Finance and Operations records all financial transactions, companies can use the bank reconciliation function to match internal company records of transactions against bank statements.
Lessons
Work with cash and bank management processes.
Module 8: Configure Letters of Credit and Guarantees
You now have learned what are the bank letters and how to configure letters of credit in order to create bank documents that are commonly used for the purchase and sale of goods across international borders and letters of guarantees where a bank agrees to pay a specific amount of money to a person if one of the bank’s customers defaults on a payment or obligation to that person.
Lessons
Module 9: Perform Daily Procedures
Every manual posting entered in Finance and Operations is entered through a journal. A journal is a type of worksheet where entries do not post immediately. You can review, change, and verify completed journals until they are ready for posting. A voucher template is a voucher that can be used as the basis for future vouchers in other journal entries. You can use voucher templates with a general journal or any of the financial sub ledger journals such as Accounts payable and Accounts receivable journals. You can set up restrictions on the company, account type, and segment values.
Lessons
You have now learned how to process daily activities in general ledger and use journal control.
Module 10: Intercompany Accounting
Intercompany accounting can help organizations by providing a single-entry point for transactions that must be recorded to multiple companies. Making transactions from a single company saves data entry time and helps provide a guarantee that transactions affecting multiple companies are recorded in each company. Finance and Operations also helps trace the intercompany entries through the system. It has the functionality that is required by most companies that process intercompany transactions. This includes the ability to efficiently record intercompany sales orders, purchase orders, and cash disbursements.
Lessons
Module 11: Configure Ledger Allocations and Accruals
Finance and Operations provides the capabilities to support accrual schemes.
Lessons
Module 12: Configure Sales Tax
The requirements for tax calculation and tax reporting differ significantly for different countries or regions. Therefore, the Tax module of Dynamics 365 for Finance and Operations is extremely comprehensive.
Lessons
You now have learned about country and regional tax reporting capabilities in Finance and Operations
Module 13: Configure Accounts Payable
Dynamics 365 for Finance and Operations offers functionality for setting up different vendor payment options.
Lessons
Configure accounts payable components.
Module 14: Perform Accounts Payable Daily Procedures
Purchasing goods for resale or as materials for manufacturing or services is a large responsibility. Tracking those purchases and paying the vendors that supply the goods is just as challenging. Organizations must monitor accounts payable closely and implement procedures so management can easily obtain the financial information that they need to have to stay informed about changes in the costs of goods. To give an accurate view of the financial condition of the business, all expenses that affect net profit are included in accounts payable. This module explains how to manage and apply prepayments, record invoices, and process payments.
Lessons
You can enter vendor invoices manually or receive them electronically through a data entity
Module 15: Use Accounting Distribution and Invoice Validations
This module explains how to settle transactions and undo settlement and distribute funds by using accounting distributions. You will also learn how to perform invoice matching. Accounting distributions are used to define how an amount will be accounted for, such as how the expense, tax, or charges will be accounted for on a vendor invoice. Every amount that must be accounted for when the vendor invoice is journalized will have one or more accounting distributions.
Lessons
Settle transactions and undo settlements.
Module 16: Configure Accounts Receivable
You need to configure the Accounts receivable module to be able to create customer invoices, posting packing slips and use free text invoices that are not related to sales orders and finally receive payments by using several different payment types such as cash, checks, credit cards, and electronic payments from your customers. This module provides information about the configuration of essential components of the Accounts receivable module and the customer setup for efficient management of customers and customer transactions in Finance and Operations.
Lessons
Configure Accounts receivable components
Module 17: Perform Accounts Receivable Daily Procedures
Learn how to create free text invoices, and receive payments from customers and deposit to the bank. You also learn how to refund a customer for the over payment amount or any other reasons like customer returns scenario which you need to refund the customer not only the payment but also the tax that has been collected, using reversals and use transaction reversals in Accounts receivable. You also learn how to distribute funds by using Accounting distributions in a free text invoice.
Lessons
Distribute funds by using Accounting distributions
Module 18: Configure Credit and Collections
Although most customers pay their invoices on time, you need to be able to process invoices that are not paid by their due date. This topic explains how to manage delinquent customers by configuring the Credit and collections module in Dynamics 365 for Finance and Operations. To use the Credit and collections module, you should already have completed the configuration of accounts receivable.
Lessons
Configure credit and collections components.
Module 19: Process Credit and Collections
Although most customers pay their invoices on time, you must be able to process invoices that are not paid by their due date. This topic explains how to process Credit and collections.
Lessons
Customer Statements: How to process collection
Module 20: Configure PostDated Checks
Postdated checks are checks that are issued to make and receive payments on a future date. Therefore, the check can’t be cashed until the specified date. Microsoft Dynamics 365 for Finance and Operations supports the full management cycle for post-dated checks in both Accounts receivable and Accounts payable. This topic explains how to set up and process post-dated checks.
Lessons
Process post-dated checks
Module 21: Configure and Use Basic Budgeting and Budget Control Processes
Every organization, whether it is private or public, sets financial and operational goals by creating budgets. When the budget is established, management monitors the activities within the budget framework. This module provides information about the how to configure and use basic budgeting and budget control.
Lessons
Configure basic budgeting components
Module 22: Configure and Use Budget Planning Processes
With budget planning functionality you can consolidate multiple budget plans from a lower level into a single parent budget plan at a higher level in the organization. This is called bottom up approach budget planning which allows a budget planner to aggregate other plans into a high level or corporate plan for budgeting. You can also take the top down approach which requires developing a single budget plan at a higher level of the organization and allocate the budget to lower levels of the organization. Use this method when you rely on historical financial transactions of your company and create a centralized plan which can be allocated throughout different operating units defined by an organization hierarchy with Budget planning purpose. The budget planner as a final step of the budget planning, generates the budget register entry based on budget plan. An organization can configure budget planning, and then set up budget planning collaborative processes to meet its policies, procedures, and requirements for budget preparation. This topic explains how to configure and test Budget planning processes.
Lessons
Configure Budget planning components
Module 23: Configure Fixed Assets Management
This module starts with explaining fixed assets concepts and then shows you how to configure and use the Fixed assets module in Dynamics 365 for Finance and Operations.
Lessons
Configure fixed assets components
Module 24: Manage Fixed Assets
To record fixed asset transactions using journals, you must create at least one journal name using the journal type Post fixed assets in the setup of the General ledger module. If budgets for fixed assets are required, you must also create a journal name that uses the journal type Fixed asset budget. This module explains how to process and manage fixed assets.
Lessons
Perform fixed asset acquisition
Module 25: Configure and Use Cost Accounting
Cost accounting lets you collect data from various sources, such as the general ledger, sub-ledgers, budgets, and statistical information. You can then analyze, summarize, and evaluate cost data, so that management can make the best possible decisions for price updates, budgets, cost control, and so on. The source data that is used for cost analysis is treated independently in Cost accounting. Therefore, updates in Cost accounting don’t affect the source data.
Lessons
Module 26: Configure and Use Periodic Processes
In General ledger, you can complete closing procedures for a period. Closing processes prepare the system for a new period. There are many tasks such as preparing filings, inventory closing, consolidation and many more needs to be completed first. To prepare the system for a new year, you must run the year end close process. Each organization has different processes and steps that it performs for the end of a period.
Lessons
Configure financial period close
Module 27: Configure the Electronic Reporting Framework
Generic Electronic Reporting (GER) or simply Electronic Reporting (ER) is a configurable tool for regulatory reporting, payments and electronic invoicing. The ER engine is targeted at business users instead of developers. Because you configure formats instead of code, the processes for creating and adjusting formats for electronic documents are faster and easier. ER currently supports the TEXT, XML, PDF, Microsoft Word document, and OPENXML worksheet formats. However, an extension interface provides support for additional formats.
Lessons
Configure Electronic Reporting (ER)
Module 28: Configure Localized Features
Dynamics 365 for Finance and Operations includes functionality for the countries and regions documented in the Product localization and translation availability guide. This module explains how to configure some examples of regional features in Finance and Operations. Please read the information on the Localization and regulatory features page to stay updated with the regional functionality of Finance and Operations for all countries/regions.
Lessons
Localization and regulatory features
Module 29: Configure Financial Management for Public Sector
The Public Sector, also referred to as the state and local sector, is predominantly a services industry managing the welfare of its citizens. The public sector industry includes organizations in the fields of municipalities, education, healthcare, public safety, public works and infrastructure, national defense, taxation, and various social programs.
Lessons
Set up funds for the public sector
Module 30: Course Conclusion
Final assessment and course summary, as well as a post-course survey for the course.
Before attending this course, students must have:
A Dynamics 365 for Finance and Operations Functional Consultant is responsible for performing discovery, capturing requirements, engaging subject matter experts and stakeholders, translating requirements, and configuring the solution and applications. The Functional Consultant implements a solution using out of the box capabilities, codeless extensibility, application and service integrations.